HIPAA PRIVACY POLICY
Your Information | Your Rights | Our Responsibility
YOUR RIGHTS
This notice describes how your medical information may be used and disclosed and how you can get access to this information. Please review it carefully.
When it comes to your health information, you have certain rights. This section explains your rights and some of our responsibilities to help you.
Get an electronic or paper copy of your medical record
For certain health information, you can tell us your choices about what we share. If you have a clear preference for how we share your information described below, tell us what your preferences, and we will follow your instructions.
In these cases, you have both the right and choice to tell us to:
How do we typically use or share your health information? We typically use or share your health information in the following ways.
Treat You | We can use your health information and share it with other professionals who are treating you.
Run Our Organization | We can use and share your health information to run our practice, improve your care, and contact you when necessary.
Bill For Your Services | We can use and share your health information to bill and get payment from health plans or other entities.
How else can we use or share your health information?
We are allowed or required to share your information in other ways – usually in ways that contribute to the public good, such as public health and research. We have to meet many conditions in the law before we can share your information for these purposes. For more information see: https://www.hhs.gov/hipaa/for-individuals/guidance-materials-for-consumers/index.html
Help with public health and safety issues
We can share your health information for certain situations such as:
Comply With The Law | We will share your information if state or federal laws require it, including with the Dept of Health and Human Services if it wants to see that we’re complying with federal privacy law.
Work With A Medical Examiner or Funeral Director | We can share a deceased person’s health information with a coroner, medical examiner, or funeral director.
Address workers’ comp, law enforcement, and other government requests
We can use or share health information about you:
YOUR RIGHTS
This notice describes how your medical information may be used and disclosed and how you can get access to this information. Please review it carefully.
When it comes to your health information, you have certain rights. This section explains your rights and some of our responsibilities to help you.
Get an electronic or paper copy of your medical record
- You can ask to see or get an electronic or paper copy of your medical record and other health information we have. Ask us how to do this.
- We will provide a copy or summary of your health record, usually within 30 days of your request. We may charge a reasonable, cost-based fee.
- You can ask us to correct health information about you that you think is incorrect or incomplete. Ask us how to do this.
- We may deny your request, but we’ll tell you why in writing within 60 days.
- We will say “yes” to all reasonable requests.
- You can ask us not to use or share certain health information for treatment, payment, or our operations.
- We are not required to agree to your request, and we may say “no” if it would affect your care.
- If you pay for a service or health care item out-of-pocket in full, you can ask us not to share that information for the purpose of payment or our operations with your health insurer.
- We will say “yes” unless a law requires us to share that information.
- You can ask for a list of the times we’ve shared your health information for six years prior to the date you ask, who we shared it with, and why.
- We will include all disclosures except for those about treatment, but will charge a reasonable, cost-based fee if you ask for another one within 12 mo.
- You can ask for a paper copy of this notice at any time and we will promptly provide it, even if you have agreed to receive the notice electronically.
- If you have given someone medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your health information.
- We will make sure the person has this authority and can act for you before we take any action.
- If you feel we have violated your rights, you can complain by contacting us at admin@tmssolutions.com.
- You can file a complaint with the US Dept of Health and Human Services by sending a letter to 200 Independence Ave, SW, Washington, DC 20201; calling 877-696-8775; or visiting hhs.gov/ocr/privacy/hipaa/complaints/.
For certain health information, you can tell us your choices about what we share. If you have a clear preference for how we share your information described below, tell us what your preferences, and we will follow your instructions.
In these cases, you have both the right and choice to tell us to:
- Share information with your family, close friends, or other caretakers
- Share information in a disaster relief situation
- Include your information in a hospital directory
- Contact you for fundraising efforts
If you are unable to tell us your preference, we may share your information if we believe it is in your best interest, EX: if you are unconscious, and when needed to lessen a serious and imminent threat to health or safety.
In these cases, we never share your information without written permission:- Marketing purposes
- Sale of your information
- Most sharing of psychotherapy notes
How do we typically use or share your health information? We typically use or share your health information in the following ways.
Treat You | We can use your health information and share it with other professionals who are treating you.
Run Our Organization | We can use and share your health information to run our practice, improve your care, and contact you when necessary.
Bill For Your Services | We can use and share your health information to bill and get payment from health plans or other entities.
How else can we use or share your health information?
We are allowed or required to share your information in other ways – usually in ways that contribute to the public good, such as public health and research. We have to meet many conditions in the law before we can share your information for these purposes. For more information see: https://www.hhs.gov/hipaa/for-individuals/guidance-materials-for-consumers/index.html
Help with public health and safety issues
We can share your health information for certain situations such as:
- Preventing disease
- Helping with product recalls
- Reporting adverse reactions to medications
- Reporting suspected abuse, neglect, or domestic violence
- Preventing or reducing a serious threat to anyone’s health or safety
Comply With The Law | We will share your information if state or federal laws require it, including with the Dept of Health and Human Services if it wants to see that we’re complying with federal privacy law.
Work With A Medical Examiner or Funeral Director | We can share a deceased person’s health information with a coroner, medical examiner, or funeral director.
Address workers’ comp, law enforcement, and other government requests
We can use or share health information about you:
- For workers’ compensation claims
- For law enforcement purposes or with a law enforcement official
- With health oversight agencies for activities authorized by law
- For special government functions such as military, national security, and presidential protective services
YOUR RIGHTS
- We are required by law to maintain the privacy and security of your protected health information.
- We will let you know promptly if a breach occurs that may have compromised the privacy or security of your information.
- We must follow the duties and privacy practices described in this notice and give you a copy of it.
- We will not use or share your information other than as described here unless you give us written permission. If you do give us permission, you may change your mind at any time and must let us know in writing.
Changes to the Notice Terms | We can change the terms of this notice, and they will apply to all information we have about you.
The new notice will be available upon request, in our office and on our website. Notice Effective: January 1, 2023